Payroll for North America Tax Chart (PeopleSoft)

*Self Seal Envelope

Special 2021 tax forms notes:

Prior to ordering the W-2 forms for tax year 2021, the following considerations should be taken into account:

1. Employers who report W-2 data for New Jersey should be aware that, because of the unusually large number of data items that New Jersey requires to be separately printed on Form W-2, there is a very high incidence of data overflow that results in the printing of a second New Jersey W-2 form for each employee with New Jersey reportable data. To avoid running short of blank W-2 forms, in determining the quantity of forms to order, it is suggested that employers anticipate that two blank forms will be needed for each instance of an employee with W-2 data to be reported to New Jersey.
2. Employers who report W-2 data for Pennsylvania should be aware that employees who reside and/or work in multiple Pennsylvania local tax jurisdictions will require a higher number of W-2 forms. A separate employee Tax Balance record is created each time that Pennsylvania Local Earned Income Tax is withheld from an employee for a different Political Subdivision (PSD) Code, and each tax balance record represents a separate iteration of local wage and tax data that must be reported on Form W-2. Data for only one local tax jurisdiction can be printed on each Form W-2. To avoid running short of blank W-2 forms, in determining the quantity of forms to order, employers should consider the mobility of their Pennsylvania employee population.
3. For tax year 2021, the IRS requires employers the separate reporting of wages paid to employees for qualified paid leave taken under the provisions of the Families First Coronavirus Response Act (FFCRA), as amended by the COVID-Related Tax Relief Act of 2020, and the American Rescue Plan Act (ARPA) of 2021.
   IRS Notice 2021-53 specifies six different categories of wages that are required to be separately reported (if applicable) in W-2 box 14, depending on when in 2021 the employee took the paid leave for which the payments were made (i.e., payments for leave taken before vs. after April 1,2021). If an employee received payments in 2021 in all six of the categories enumerated in IRS Notice 2021-53, six separate overflow W-2 forms will be generated for the employee, one for each different category. In determining the quantity of blank forms to order, employers will need to review and evaluate qualified paid leave payments made to their employees in 2021 in order to anticipate how many extra blank forms will be needed.
   
   In preparing to order 1099-R forms for tax year 2021, employers should consider the following issue:
4. Employers who will be reporting 1099-R data to any state where their state Employer Identification Number (EIN) is greater than 9 characters in length should not order Form ID 4CORNER, 4CORNERPS, or 2VERTICAL. These forms do not provide sufficient space in box 15 to print State EINs that exceed 9 characters. Employers who are considering ordering 1099-R forms should first review all of their state EINs to confirm that none of them exceeds 9 characters in length.